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Project Administrator

Project Administrator

Job Title: Project Administrator
Contract Type: Contract
Location: Portsmouth
Industry:
Salary: Competitive
Start Date: 2017-08-01
Reference: J13973
Contact Name: Jeantene Willoughby
Contact Email: jwilloughby@kdcresource.com
Job Published: September 07, 2017 11:12

Job Description


KDC Resource recruiting for a Project administrator for a global leader in aerospace, defence and related services.

A high degree of accuracy in your work and the ability to pay consistent attention to detail, an ability to organise a large volume of data with accuracy and efficiency, a proven ability to prioritise and organise a busy workload, sometimes with conflicting priorities, and to work calmly under pressure and the ability to work well as a member of a team with the ability to multitask, sometimes under pressure are all essential.

Administrative Tasks
Timesheets
•Enter times and approve timesheets for all foreign working subcontractors.
•Clear exceptions and approve timesheets for the subcontractors working in Portsmouth.
•Clear exceptions for any permanent staff whose managers are not available to complete the function for them.
•Deal with monthly flex conversions.
Travel
•Arrange flights, hire cars and taxis for all GCS project travel, mainly by phone due to the large amount of subcontractors, arranging changes/cancellations of flights where necessary.
•Arrange the signing of PTPs, then scan and send to traveller for future use with expenses.
•Add information to Team Availability chart to log where/when personnel are travelling.
Expenses
•Check Subcontractor expenses and get them signed off by Project designated manager and financial controller. Overseas based subcontractors send them through by post so they have to be printed off prior to checking etc.
•Scan and send to Subcontractor for them to upload (sometimes we also have to split the expenses as there is a limit in the size of the file they can upload).
Project Documentation
•Obtain notification from CADM when MoMs, Faxes & Letters have been received/configured in the documentation repository and enter any actions into the project action tracker, setting up due dates and action alerts for the actionees.
•Transfer action status into ARTS for all applicable actions on a regular basis.
•Generate a weekly status of open/overdue actions as defined by the weekly management review meeting.
•Provide document formatting support as/when requested by the project team.
Project Meetings
•Book project meeting rooms, providing calling notices for meetings when requested.
•Liaise with Banks Sadler or other facility suppliers to arrange offsite meetings for the Project.
Project Visitors
•Enter all visitor requests for the project into VNS.